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Information on visa support from GBT to foreign volunteers (invitations and visa registration in Russia)

1. Tourist Visa for one or two projects (30 days)

2. Registration of visa (once in Russia)

Invitation for a tourist visa

To travel to Russia, you will need a visa. Thanks to our partners you can obtain an official letter of invitation for a tourist visa (30 days) within 1-3 days. You can apply for the invitation letter after paying the prelimininary fee and getting instructions from the international volunteer coordinator. The cost of processing and officially registering this invitation is included in the projects fee.

In order to issue you an invitation we will need the following information:

1. A copy of your passport page (send us a scan of your passport information page and e-mail it to us), and send us the following information:

  • Family name;
  • First name;
  • Date and place of birth;
  • Gender;
  • Citizenship;
  • Passport series number;
  • Date of issue of the passport;
  • Validity of the passport;
  • Place where you will be applying for the visa: Country, city;
  • Intended date of entry and departure to and from Russia;
  • City, country you will arrive in Russia from – city in Russia you will arrive in;
  • City, country you will leave Russia for;
  • Are you planning to stay in Moscow?

Once we receive this information, we will start the process of preparing and getting approval for your invitation. We will then send you a copy of this invitation in e-mail attachment. If your Russian Consulate does not accept copies of invitations (which can be the case in a few countries), then we can send you the invitation via express mail (which will take no more than 5-10 days). You would have to pay for express mail costs yourself. Please note that information found on embassy websites is often outdated. Please call your nearby embassy to find accurate information.

Please, send all applications for visa invitations, with the information requested above, to: international-volunteers@greatbaikaltrail.org

PLEASE NOTE: ALL DATA IS REQUIRED TO GET AN INVITATION FROM RUSSIAN AUTHORITIES. PLEASE, FILL IN THE FORM CAREFULLY TO ENSURE TIMELY INVITATION COMPLETION. OTHERWISE, WE WILL HAVE TO ASK YOU FOR ADDITIONAL INFORMATION – THIS WILL PROLONG THE VISA PROCESS.

For more information, please contact GBT Volunteers Coordinator: international-volunteers@greatbaikaltrail.org

IMPORTANT NOTICE FOR FOREIGN CITIZENS

If you are traveling to Russia, please read the advice below, which will help you avoid many complications and problems during your visit.

1. Obtaining a Migration Card

1.1. Upon your arrival to the Russian Federation, it is necessary for you to get and complete a Migration Card. The Migration Card shows that you are allowed to temporarily reside in the country.

You can obtain a blank Migration Card (for free) from a Russian Border Control Officer, aboard a plane, or from a representative of an organization that provides transportation services for foreign citizens arriving to the Russian Federation.

1.2. You should complete the Migration Card in Russian, in BLOCK LETTERS. If you don’t speak Russian, you can fill in requested information about yourself in Roman (Latin) alphabet, in accordance with the information in your identity papers. The text of the Migration Card is in Russian and English.

DO NOT LOSE YOUR MIGRATION CARD – IT IS A VERY IMPORTANT DOCUMENT.

2. Registration Requirement

2.1. Foreign citizens visiting the Russian Federation must be registered at the place of their stay.

2.2. Please remember that all foreign citizens visiting or temporarily residing in the Russian Federation must register with a local office of the Russian Ministry of the Interior within seven working days of arrival (crossing the Russian border) at the hotel or other organization rendering hotel services.
We recommend that you ask the staff at your hotel or hostel to make a registration document for you the first day after you arrive. You will need to provide your identity papers, the Migration Card, and visa. The cost of this document is usually ~400-500 rubles.

Please do not lose this document: you will be asked to show it to the customs officer when you leave Russia. If you do not have it, you will be asked to pay a fine and have problems with obtaining Russian visa in future.

If you for example take a train and do not stop for a long time in any of Russian cities, please keep the train tickets. Make sure that when you go to the project site (from Irkutsk, Ulan-Ude or Severobaikalsk - depending on where your project starts), you have already registered your visa.

If you arrive to the hostel late at night and leave for the project early in the morning, you can ask the staff to make your visa registration and pick it up on your way back (but we recommend arriving at least one day in advance).

Important notice: if you plan to stay at your friends' (not hotel/hostel), please contact us at international-volunteers@greatbaikaltrail.org